This policy is designed to protect the 4 public artworks on the trail while ensuring Business Whangaparāoa Inc. complies with the New Zealand Privacy Act 2020. Based on guidance from the Office of the Privacy Commissioner, this policy focuses on the specific purpose of preventing and investigating vandalism or defacement.
1. Purpose of Surveillance
The primary purpose of the CCTV system is to ensure the security and preservation of the 4 public artworks situated along the Whangaparāoa Treasure Hunt trail. Specifically, the cameras are installed to:
- Deter acts of vandalism, graffiti, or theft.
- Collect evidence in the event an artwork is attacked or defaced.
- Assist the New Zealand Police in identifying individuals responsible for damage to the trail's cultural and community assets.
2. Camera Placement & Signage
- Targeted Monitoring: Cameras will be positioned to monitor the artworks specifically, minimizing the incidental collection of footage of the general public using the walkway.
- Clear Notification: Signage will be prominently displayed at each artwork location. These signs will inform the public that cameras are operating, state the purpose (e.g., "Art Protection"), and provide contact details for Business Whangaparāoa.
3. Use and Disclosure of Footage
- Restricted Access: Recorded footage will only be accessed by the designated Privacy Officer (or authorized project support) at Business Whangaparāoa.
- Specific Use: Footage will not be reviewed unless an incident (such as defacement or damage) is reported or suspected.
- External Disclosure: Footage will only be disclosed to third parties if:
- It is required by the New Zealand Police for the investigation of a criminal offense (e.g., intentional damage).
- It is required by law or for a court proceeding.
4. Data Storage & Retention
- Secure Storage: All digital footage is stored securely with password protection to prevent unauthorized access.
- Retention Period: Footage will be kept for a period of 30 days, after which it will be automatically overwritten or deleted, unless it is required for an ongoing investigation into an attack on the artworks.
5. Access to Personal Information
Under the Privacy Act 2020, any individual has the right to request access to footage of themselves.
- Requests: Requests for footage should be directed to support@businesswhangaparaoa.co.nz.
- Privacy of Others: Before releasing any footage to an individual, Business Whangaparāoa will ensure the privacy of other trail users is protected (e.g., by blurring faces).
6. Contact Information
For questions regarding this policy or the use of cameras on the trail, please contact:
Privacy Officer Business Whangaparāoa Inc. Whangaparāoa Community Hub Shop 2.02 Coast Plaza, 719 Whangaparaoa Rd Email: support@businesswhangaparaoa.co.nz Phone: 021 428 037.
This policy was developed with the assistance of AI technology (Gemini), utilizing official guidelines and templates provided by the Office of the Privacy Commissioner (Te Mana Mātāpono Matatapu) to ensure alignment with the Privacy Act 2020
