Treasure Hunt: Business Special Management

This procedure outlines the "Digital Voucher" system designed for the Whangaparāoa Treasure Hunt. It ensures exclusivity for participants, allows for flexible "Claim Later" redemptions, and is designed for easy monthly maintenance within WordPress using Oxygen Builder.

System Overview: The "Screenshot Voucher" Strategy

The system uses a single, centralized Trail Rewards page. It relies on URL Parameters to show only the relevant specials for the specific checkpoint scanned. Security is maintained through a combination of a Dynamic "Found On" Date and a Monthly Validation Code.

How It Works (The Participant Journey)

• Checkpoint Scan: The participant scans the QR code at one of the 8 physical checkpoints.
• Checkpoint Menu: They are taken to a landing page with various links. They click the link: "Business Specials".
• The Hidden Rewards Page: The button links them to the centralized rewards page with a unique tag (e.g., ?checkpoint=1). This automatically filters the page to show only the specials for that area.
• Instructions & Voucher: The page displays a "Congratulations" message and instructions to take a screenshot of the voucher.
• Claiming Later: Because the participant has a screenshot, they do not need to be on the website or have internet access when they visit the business.
• Redemption: The participant shows the screenshot to the business staff. The staff verifies the "Found On" date is within the last 28 days and the Validation Code is current or from the previous month.

Operator Procedure: Managing the System

1. Adding a New Business Special

When a new business joins the trail, follow these steps to add them to the system:

• Open page "Treasure Hunt Business Specials" in Oxygen Builder editor.
• Open structure
• Highlight the Section for the area you are going to add the special (eg Manly Park, etc)
• Add (+) | Reusable | Business Special reusable - USE | Editable (so you can make changes)
• Have the business special form you are going to upload open
• In the Structure expand the Div (*see below for expanded eg)
• There are two Div's to fill in details the first is for the logo, second for the contact and deal info. Complete as follows -
• Div 1
  • Add the business logo in the Business logo field - highlight the field and in the right column make sure you are going to "Media library" | browse under ID field | either find the logo or upload | complete alt text and title in right column (leave caption and description blank)
  • Then go to the wrapper Web or social link field in structure and under URL click set and insert either their website/Facebook or page of their choice | Add Link (make sure the box "Open link in a new tab" is ticked.
• Div 2
  • Heading - add business name (you can change content either by double clicking on in page or easier is in the right hand column
  • Text - add location and Business Special from their form (double click to open)
  • DO NOT TOUCH the date stamp field
  • ONLY change the Validity details field if you need to
• Save: Hit save to push the new business live instantly.

Monthly/Regular Maintenance

• Email all businesses to ask if there are any updates or changes
• If so make the changes
• Email other local businesses to see if they wish to offer a trail special

Sample Business Specials (Low-Cost / High-Value)

Use these examples when pitching to new businesses to show how they can provide value without incurring significant costs:

• Expanded Div to enter business special details